a.
Payroll
Palm
InfoTech Pvt. Ltd. employees are paid monthly and our payroll process
includes Direct Deposit While an employee can certainly have his/her
actual pay check delivered direct to their desk each pay period,
Palm InfoTech Pvt. Ltd. provides, and encourages, direct deposit
of paychecks. This is a service which saves you time and provides
added security. With this option, each paycheck will be automatically
deposited to your checking or savings account (or divided between
the two) as per your direction. Each pay day, you still receive
a pay slip for your records -- much like a ticket with all the same
information which would appear on your check deposited in the bank.
No trips to the bank are necessary because your salary appears in
your bank account on payday, or in some cases the night before.
Direct Deposit will be initiated one pay period following the receipt
of the signed authorization form from the employee.
Payroll
Deductions
As required by law,
Palm InfoTech Pvt. Ltd. will deduct Income Tax from your payroll
check each pay period. Group Insurance premiums for eligible employee
and dependent family members will be deducted from payroll check
each pay period, once the employee completes the appropriate authorization
forms.
b.
Work hours and reporting
Workday
The normal
workday is eight (8) hours for non-exempt, with 40 hours being a
normal work week. Exempt employees generally work the same hours,
but may be required to work more hours as the work dictates. While
you are generally expected to work the number of hours stated above,
Palm InfoTech Pvt. Ltd. does not guarantee that you will actually
work that many hours in any given day or week (or to be paid for
such hours if you do not work that many hours).
Overtime
work is only performed when necessary and approved in advance by
your department head. You are expected to work necessary overtime
when requested to do so, and non-exempt employees will receive time
and one-half pay for time worked exceeding 40 hours in any given
work week. Full time employees will be paid double time for hours
worked on a company holiday, if they are not scheduled to work on
that holiday. Part-time employees will be paid one and one-half
times the regular rate of pay for working on a company holiday.
Exempt employees are not entitled to overtime pay. All overtime
payments will be made in the pay period following the period the
overtime was worked.
Attendance
and Time Schedules
Palm InfoTech Pvt.
Ltd. employees must sign in on the attendance register before beginning
their work shift and sign out at the end of their shift. All such
employees are expected to work their entire shift. Any employee
signing in up to but not exceeding five (5) minutes late will be
considered, or signs out later than the time their scheduled shift
ends, without prior authorization, will be paid for the scheduled
time only. Any digression from the above requirements could result
in a reprimand to the employee.
You are not allowed to sign the attendance of another employee.
Should your attendance be incorrectly signed, for any reason, you
are required to inform the same to your supervisor who will note
the facts and take remedial action.
Attendance register will be referenced at the time of preparation
of salary sheet. Vacations days, sick days, holidays, and absences
such as jury duty, funeral leave or state contribution, must be
specifically noted on the attendance register for days on which
they occur. Vacation and holidays should be counted as full work
days. Attendance for all the employees for the month must be approved
and signed by your supervisor prior to being sent to personnel for
salary sheet processing.
c.
Holidays
Palm InfoTech
Pvt. Ltd. RECOGNIZES THE FOLLOWING HOLIDAYS: NEW YEARS DAY, DASAIN,
TIHAR, CONSTITUTION DAY, KING'S BIRTHDAY, DEMOCRACY DAY AND OTHER
NATIONAL CELEBRATIONS AS ANNOUNCED BY THE GOVERNMENT.
When a holiday falls on a weekend, Palm InfoTech Pvt. Ltd. will
designate the Friday preceding or Monday following as the observed
holiday at the discretion of The Company. Regular full-time employees
are paid eight (8) hours for each holiday; regular part-time employees
are paid for holidays based upon the number of hours they are normally
scheduled. Temporary employees are not paid for holidays, unless
they are specifically requested to work on the designated holiday
(see Overtime).
The two (2) floating holidays are available to all full-time employees
beginning the first of January following the employee's first anniversary.
Once eligible, the floating holiday are available annually. Floating
holidays must be scheduled with, and approved, by your supervisor
at least three (3) weeks in advance of the requested date, and may
not be taken consecutively. Floating holidays may not be carried
forward to be used in the following year.
d. Vacation
After December
31st, Palm InfoTech Pvt. Ltd. full-time employees are entitled to
one paid day of vacation for each month or partial month of service
during the previous year, up to a maximum of 10 working days during
the first five (5) years. Part-time employees will receive prorated
paid vacation hours based on the regular number of hours worked
against an eight (8) hour work day.
Example: If you started work on January 15, 2006, you are entitled
to seven (7) vacation days in 2007. Each calendar year succeeding
the first year of service, Palm InfoTech Pvt. Ltd. employees receive
ten (10) vacation days per year, earned on a monthly basis. In January
following the fifth (5th) year of service, employees receive fifteen
(15) vacation days, credited monthly, based on a twelve month calendar.
In January, following the tenth (10th) year of service, each employee
receives twenty (20) vacation days.
Example: The same employee who started on June 16, 2006, is entitled
to ten (10) days in 2009 and twenty (20) days in 2018.
Vacation is earned and credited on January 1st of each year, is
available for use after March 31st for vacation credited for the
current year; and available immediately for vacation carried over
from the previous year. Only up to five (5) days of vacation may
be carried over into the next year.
A vacation schedule of all employees is to be completed for each
department or location, by January 31st of each year, Changes may
be made to the schedule with three weeks notice and the approval
of the supervisor of the department. The vacation request change
must be submitted in writing to the supervisor three weeks prior
to the anticipated vacation date.
Every effort will be made by Palm InfoTech Pvt. Ltd. to accommodate
vacation requests, unless business circumstances do not permit.
Vacation may be taken in full or half days only.
Employees, who resign in good standing and give proper notice of
termination, are entitled to receive payment for accrued vacation,
not yet taken. If the employee has taken more vacation than actually
accrued at the time of resignation, the unearned vacation will be
deducted from the employee's final pay check. Employees who terminate
with less than 6 months service are not eligible to be paid for
accrued vacation.
Other leaves recognized by the company rules are as follows:
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Maternity
Leave
Funeral
Leave
Jury
Duty
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e.
Short-term Disability
Short term disability
(STD) benefits provide income continuation during periods of serious
illness resulting in total disability. You are "totally disabled"
if you are unable to perform your job due to major illness or accidental
bodily injury. Palm InfoTech Pvt. Ltd. employees bear no cost for
this plan benefit which provides up to 180 days of short term disability
benefits within a twelve-month period.
The employee's total disability period must exceed ten (10) consecutive
working days to qualify for STD benefits; and all Sick Leave benefits
must be exhausted before an employee can request STD benefits. Once
the initial ten (10) day waiting period is met, STD benefits will
be retroactive to the first unpaid day of absence (if sick leave
benefits are exhausted).
Regular full-time and regular part-time employees of Palm InfoTech
Pvt. Ltd. are eligible for this benefit once they have completed
ninety (90) calendar days of service and work at least thirty (30)
days per week on a regular basis.
Under STD benefits, eligible employees are paid 60% of their normal
basic salary. This means the employee will be paid based upon your
regular rate of pay excluding overtime, bonus, vacation, and any
other accrued paid leave or additional compensation. STD benefits
may not exceed 60% of your base salary, unless augmented by available
accrued vacation. If additional payments from worker's compensation
or state disability, while you are on STD benefits, increase your
overall benefits to exceed 60%, your STD benefits will be reduced
accordingly.
Group health benefits will continue on the same basis as prior to
the onset of STD benefits. STD benefits will be subject to all payroll
withholding elections of the employee which were in effect prior
to the short term disability.
It is important that an employee provide their supervisor with the
treating doctor's statement as soon as you know an illness or injury
will result in an absence greater than ten (10) days. The doctor's
statement must identify the nature of your disability and the date
you are expected to be able to return to work. Palm InfoTech Pvt.
Ltd. may require a second medical opinion, at its own expense, and
periodic recertification s. If there are discrepancies in the first
and second opinions, we may require a third doctor to render a medical
opinion. This third doctor will be selected jointly by Palm InfoTech
Pvt. Ltd. and the employee, and the third opinion will be binding
both on us and the employee.
Upon returning to work, you must provide a release, or return to
work form, from the doctor treating your illness or injury.
f.
Retirement Plans
Palm InfoTech
Pvt. Ltd. employees have the opportunity to participate in a retirement
plan which allows employees to save a portion of their earnings
for retirement. After one year of service, employees are eligible
to participate in the plan. Contribution to this plan is pre-tax
money, which means the amount specified by the employee is taken
from his/her salary before income tax is taken out. The employee
is then taxed on the remaining salary, resulting in additional savings.
Contributions by the company are based on the amount contributed
by the employee, with Palm InfoTech Pvt. Ltd. matching 30% of the
employee's contribution. As with employee contributions, taxes on
company contributions and their related earnings, are deferred until
distribution from the plan. Company contributions are not fully
vested to the employee until after a five year period; employee
contributions are fully vested from the time of contribution.
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